Company : Vertex UK Int'l HQ/R&D
Job Location : London, England, gb
Posted on : 2021-01-31
Job Description :
The Administrative Assistant provides high-level administrative support in an efficient, professional manner.
Responsibilities include establishing work flow priority based on an assessment of tasks and consideration of interdepartmental needs.
The work is generally non-routine in nature and is performed using individual discretion under minimal supervision.
The Administrative Assistant interacts with both internal and external contacts to coordinate the accomplishments of departmental business needs.
Key Responsibilities:Departmental expert for Vertex’s internal technologies such as iProcurement, SharePoint, Concur, and VlearnContact for department projects: PON, LaunchPad and manages project pipelineTraining Coordinator for Biometrics (maintains and builds department CURs)Manages meetings, internal and off-site, including meeting set up and reschedules, catering orders, the day-of supportEnsures timely processing of group purchase orders, invoices, and contractsPlans, schedules, and coordinates departmental off-site meetings and eventsProvides support to the team with various projects, including compilation and formatting of documents and meeting materials, which will require ability to balance multiple projects at a timeTakes initiative to continuously improve processes and approaches for ongoing effectiveness of the department and company as a whole (self-starter)Performs other administrative duties related to the group management, including conference registrations, managing technical and facilities for related issues, ordering office supplies, and other tasks, as neededAssists with travel arrangements and expense reports for VP’s of Biometrics and BiostatisticsIdentify and coordinate space planning needs for Biometrics DepartmentRunning and documentation of Department Meetings Minimum Qualifications:Bachelors degreeStrong administrative experience;MS Office Suite experience#LI-JR1